Looking to obtain an EU VAT number for Italy? SimpleVAT offers Italian VAT registration for foreign companies engaged in e-commerce in the EU.
VAT Guide
VAT in Italy is called "Imposta sul Valore Aggiunto" (IVA) and the local tax authority is the Agenzia delle Entrate. The standard VAT rate in Italy is 22%.
As a foreign company conducting taxable activities in Italy, you have to register for an Italian VAT number.
EU companies can register directly with the local tax authority (Agenzia della Entrate), so long as they know how to fill out their application and can navigate doing so in Italian.
For non-EU companies, a fiscal representative needs to be appointed, to be jointly and severally liable for your VAT compliance.
SimpleVAT helps both EU and non-EU companies get registered for a Italian VAT number and can also handle filing your monthly VAT returns in Italy.
Who is VAT liable in Italy
For e-commerce businesses operating in Europe, registering for VAT in Italy is necessary if you have stock stored there. Here are the primary situations that require VAT registration in Italy for non-Italian companies:
Participating in Amazon's FBA programs and storing stock in Spanish warehouses
Storing stock in a warehouse that you have rented to keep your products and fulfill orders.
Storing stock in an Italian warehouse rented from a 3PL fulfillment provider triggers the obligation to register for VAT in Italy. It's advisable to complete your registration before sending your stock to avoid customs clearance issues and import VAT reclaims.
For sellers utilizing Amazon FBA, it's important to understand the different FBA programmes and their VAT implications. Amazon's FBA programmes include:
Choose one country for stock storage, requiring registration in that country (e.g., Spain).
Choose multiple countries for stock storage, necessitating immediate VAT registration in the selected countries.
Distribute stock across up to 8 countries, including Spain. Register for VAT in all 8 Amazon FBA Pan European countries.
The process for obtaining an Italian VAT ID differs slightly for EU and non-EU companies:
Requirements for becoming VAT registered
If you don't maintain stock in Italy, you don't need to register for a VAT number in Italy. However, you still have VAT obligations if you sell to Italian customers. Two main scenarios determine your VAT obligations for sales to Italian customers without stock in the country:
Common questions answered
The standard VAT rate in Italy is 22%. However, there are reduced VAT rates applicable to certain goods and services. The reduced VAT rates in Italy are:
These reduced rates are applied to specific categories of goods and services, such as certain food items, books, newspapers, medical supplies for disabled persons, pharmaceuticals.
For a more detailed breakdown of all VAT rates and categories of goods, please visit our EU VAT rates page.
Before 2021, a distance selling threshold determined VAT registration obligations in Italy. For foreign businesses, this threshold was €35,000 in annual turnover. However, in 2021, this system was replaced by an EU-wide threshold of €10,000 for combined EU sales, irrespective of the country. If your intra-community sales exceed €10,000, you must pay VAT in each relevant country. Until this threshold is reached, you pay VAT for all sales, including intra-community ones, in your home country.
To streamline VAT collection for intra-community sales, the European Union introduced the One Stop Shop (OSS) scheme. Under OSS, you can report your intra-community sales in your home country and pay VAT in one consolidated submission. Your home country then distributes the appropriate VAT amounts to other EU countries based on your sales report.
Any business with a VAT number in an EU country can register for the OSS scheme and settle their intra-community VAT by submitting monthly or quarterly OSS declarations.
In international e-commerce and cross-border transactions involving the EU, sellers must inform clients about additional costs associated with imports unless they register for the IOSS scheme.
When selling to customers in Italy from a non-EU country, customers are responsible for paying import VAT and applicable duties. Typically, these fees are settled with the carrier (e.g., La Poste or DHL), which handles customs declarations and charges an additional fee for the service.
Sellers with significant sales volumes to Italy or other EU countries can benefit from registering for the IOSS. This allows them to streamline the purchasing experience for customers, avoiding additional fees for customs services and offering prices inclusive of VAT.
It's worth noting that the IOSS scheme is not limited to non-EU companies; it is open to all businesses selling goods imported into the EU with a value not exceeding €150.
If your company is registered outside the EU or EEA and you do not have an established presence in Italy for VAT purposes, you will need to appoint a tax representative in Italy. The tax representative will take on the responsibilities of ensuring VAT compliance on your behalf.
Registering and receiving an Italian VAT number as a foreign company can vary depending on several factors, including the complexity of the application and the efficiency of local tax authorities. Generally, it takes between 8 to 12 weeks from the date of submission. This period might extend if there are issues with the application or if additional documentation is required. Working with professionals or service providers like SimpleVAT can help streamline the process and ensure timely registration.
Let SimpleVAT manage the complexities of VAT registration, filing, and OSS/IOSS registration for your e-commerce business. Our expert team ensures compliance with Italian tax regulations, allowing you to focus on scaling your business. Contact us today to discover more and embark on your journey!
